Parts Receipt, Inspection and Bonded Store Procedure

Purpose. This procedure controls how parts, materials and components are received, inspected, stored, issued and returned so that only traceable, airworthy items are fitted to aircraft.

1.Scope

This procedure applies to all aircraft parts, standard hardware, consumables, raw materials and components received at any site, including customer supplied parts and units returned from repair.

2.Receipt and incoming inspection

Every delivery must be checked against the purchase order and inspected by the Stores and Technical Records Officer or a trained delegate. The inspector must confirm the part number, quantity, condition, shelf life, and that an acceptable release document such as an authorised release certificate or a certificate of conformity accompanies the part. Items that fail any check must be quarantined and recorded in the Parts and Bonded Store Register with the reason.

• Part number and quantity match the order
• Release documentation present and acceptable
• No damage, corrosion or contamination
• Shelf life and batch recorded
• Electrostatic protection intact for sensitive units

3.Suspected unapproved parts

Any part with questionable documentation, unusual markings, poor finish or a price well below market must be treated as a suspected unapproved part, quarantined, and reported to the Quality and Safety Manager who will decide on reporting to the regulator.

4.Storage

Serviceable parts will be stored in the bonded store with a serviceable tag, segregated from unserviceable items, in the conditions specified by the manufacturer. Shelf life items will be stored so the earliest expiry is issued first. Unserviceable items must carry an unserviceable tag and be stored in the quarantine area.

5.Issue and return

Parts will be issued only against a work order or task card and recorded in the register with the aircraft or unit they are fitted to. Unused parts returned to store must be inspected before being returned to serviceable stock. Removed units must be tagged with the reason for removal and the aircraft details.

6.Records

Release documents and receiving records will be filed so that every part fitted to an aircraft can be traced from the aircraft record to the supplier.